Executive Council – the Council will consist of the following officers. Terms of office are appended in brackets.
- President (2 years)
- Immediate Past President (2 years)
- President-Elect (2 years)
- Secretary General (4 years)
- Treasurer (4 years)
- Membership Secretary (4 years)
- Scientific Secretary (4 years)
- Editor-in-Chief of Journal or Deputy
- All appointments to the Executive Council must be ratified by the General Assembly.
- Nominations for the posts of Secretary General, Treasurer, Membership Secretary and Scientific Secretary must be received in writing by the Secretary General at least 28 days prior to the Congress start date.
- In exceptional circumstances, as determined at a General Assembly, the holders of the above posts may serve for further 2 year periods.
- All members of the Executive Council must hold full membership of the Association.
Purpose of Executive Council
- To supervise the activities of the Association.
- To ensure a Congress is held every 2 years.
- To represent the Association across the global stage.
- To deal with matters referred by the Advisory Committee or individual members.
- To report to the General Assembly.
Advisory Committee – this Committee will draw its members from the general membership of the Association and shall comprise a maximum of 8 members with representation spread equally across the various categories of membership. Nominations for these positions should be handed in writing to the Secretary General no later than the first day of the Congress. Election will take place at the General Assembly. Members will serve for 2 years but may be re-elected. All Committee members shall be members of the Association.
Purpose of Advisory Committee
- To represent regional views and opinions.
- To recommend good practice and advise the Executive Council.
- To encourage membership of the Association within their regions.
- To actively seek venues within their regions for future Congresses.
- Members of the Advisory Committee are recommended to have regular communication with fellow members.
- It is their responsibility to elect a Chairman for the period of their office.
- The Committee must meet formally during the Congress and present a written report to the Executive Council and the General Assembly.
Presidents Committee – this Committee comprises all past Presidents of the Association. The Committee is invited to meet formally during the Congress and submit a written report to the Executive Council and the General Assembly.
Purpose of Presidents Committee
To draw on their experience and standing in offering advice and support to the Association and its Congress.
Scientific Committee – this Committee is chaired by the Scientific Secretary and will comprise a maximum of 10 persons selected by the Scientific Secretary on the basis of their scientific background and qualifications. The Committee will communicate regularly and report directly to the Executive Council. The Scientific Committee will submit a written report to the General Assembly. Members will serve on the Committee for 2 years but may be re-appointed. The Chairman has the power to co-opt additional individuals for a specific advisory role. These persons do not have voting rights on the Committee.
Purpose of Scientific Committee
- To advise the Executive Council and the Association on all scientific matters.
- To ensure that the Association and its members follow accepted scientific practice and procedure.
- To advise and support the Congress Scientific Committee.
- To monitor the scientific content of papers published, or offered for publication, and to advise on matters of study design, parameters and dosage levels, data analysis and conclusions drawn.
Industry Committee – this Committee will be chaired by a Corporate member appointed by the Executive Council and will comprise a further 4 Corporate members elected by the General Assembly. The Committee will communicate regularly and report directly to the Executive Council. The Committee will meet formally during the Congress and submit a written report to the General Assembly.
Purpose of Industry Committee
To advise the Association on all matters relating to technological development and advancement in commercial equipment and associated legislation and to report any business concerns that might impact upon the Association and its reputation.
Minutes of Meetings – minutes should be taken of all formal Council and Committee meetings, circulated to Council and Committee members, and then lodged with the Secretary General as a permanent record of proceedings.
Members may have access to minutes on written request to the Secretary General.
Sub-Committees – may be appointed as required by the Executive Council. Examples include Membership, Bylaws and Finance Sub-Committees. Each Sub-Committee will be chaired by an appropriate member of the Council or Advisory Committee with further members appointed from the Advisory and Presidents Committees. The Sub-Committees report directly to the Executive Council. A formal record of their meetings and recommendations must be lodged with the Secretary General.